NEW: instructions for late abstracts submission

Abstracts received from 1st August (inclusive) will be handled on site ONLY. Please note that no late-abstract confirmation will be sent by e-mail as for today. These abstracts should be presented at the Secretariat office on site, once registration and payment has been processed. Authors will be able to hang them on a poster panel during August 25^th & 26^th.

Abstract submission
The prepared abstract file must sent by e-mail to
This e-mail address is being protected from spambots. You need JavaScript enabled to view it

1. Contribution Category: Your abstract will be added in the late abstracts category.

The Local Organizing Committee will evaluate your contribution and send confirmation of acceptance.

After submission, modification and update of the abstract is not possible

e-mail submission: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Please note that the abstract submission form on the Web site will be not available after the deadline, so that there will be no chance of a late submission.

Participants, who would like to make an oral or poster presentation at the congress, must submit an abstract for consideration and approval of the Scientific Committee. The topics of the Microsymposia (MS) are all defined and up to three speakers will be invited by the corresponding MS Chairpersons. The two additional speakers will be selected by the Chairpersons, after the evaluation of the abstracts proposed by the authors as oral contribution. These requests, together with the identification of the MS, need to be specified at the time of abstract submission. It will be responsibility of the two Chairpersons to complete the MS program by selecting the additional speakers among the applying participants. The contribution will be automatically redirected to the poster session if the request for an oral presentation cannot be fulfilled. The instructions for the preparation of the abstracts are specified below. The presenting author is required to ensure that all co-authors are aware of the contents of the abstract before submission. To have an abstract accepted and included in the program and in the Book of Abstracts, the presenting author must have registered and paid the registration fee prior to June 15, 2011.

Abstract preparation
Abstract must be written in English and contain a brief, clear statement of conclusion; statements like “the findings will be discussed” must be avoided. All abbreviations must be defined before being used in the text.

Please note that in the preparation of the abstract it is compulsory to use the template available online (http://www.iucr2011madrid.es/downloads/template.rtf).

Title: Should be not more than 80 characters in length. Exceeding characters will be truncated.
Presenting author: The name of the presenting author must appear first in the list of authors. No one may be first author on more than ONE contribution. Invited speakers are, however, permitted to submit a poster presentation in addition to their talk.
Affiliation: Please report the information in a concise manner. The e-mail address of the presenting author is recommended.
Abstract: There is enough space for approximately 550 words (3500 characters) of text in Times New Roman, font size 9, in a maximum area of 8.5 x 24 cm. Do NOT use a smaller font size. Use single spacing. Include graphics (minimum resolution 300 dpi) only if necessary, and if they reproduce well in black and white. Note that although diagrams in color can be submitted for the electronic Book of Abstracts, the Program and Book of Abstracts will not be printed in color. Please remember that the area of the printed abstract is small and that the graphic will be correspondingly smaller. Please save your diagrams at the correct size before including them in your abstract, note that the maximum size allowed for the uploaded document will be 2 MB.
Keywords: A minimum of one and a maximum of three keywords must be supplied as they will be used in indexing the Book of Abstracts. A list of suggested keywords is available online in the download section.
(http://www.iucr2011madrid.es/downloads/keywords.pdf)
Note that a printed version of the Book of Abstracts will be given only on request and at an extra cost.

Abstract submission
The prepared abstract file must be uploaded in the server to the congress by following the indicated steps, which are slightly different for invited speakers and other participants:

1. Access the Web site www.iucr2011madrid.es within January 15-April 15, 2011.
   Click on the Abstract link and once there, on the Abstract Submission.
2. 1. Keynote speakers will receive the personalized instructions by e-mail from the Technical Secretariat.
   2. Poster presentation and oral contribution: if you do not have Username and Password, click on the “New Abstract” button. Please fill in all fields in the form.
      
      1. “Title”: write the abstract title (< 80 characters).
      2. “Keywords”: enter the three keywords already present in the abstract and separated by commas (use small letters).
      3. Request for Oral Presentation or Poster Contribution: authors must check the preferred option.
      4. Contribution Category: indicate the Microsymposium (MS) chosen from the supplied list of Commissions and Microsymposia. Please note that the MS are ordered under the different commissions (see congress scope), so please choose first the commission and then the MS list related to that area would appear in the menu below. One MS may be assigned to more than one Commission.
      5. “Abstract File”: use the “Browse” button to locate the prepared abstract file in your computer. Please, check again if your file gets the file type and size requiered.
      6. After uploading your file click on the “next” button and fill the fields corresponding to first author personal data, and later those of the co-authors (please note that co-authors details are not compulsary with the exception of the institution), if appropriate. Click “Next”.
      7. If you consider all the data are correct click on “Submit Abstract”.

Immediately after confirmation, you will automatically receive a Username and a Password by e-mail.

After submission, the presenting author will have only a 10 day period to modify the abstract by introducing your e-mail and password. After this time (or at the abstract deadline, if this comes first), any further modifications will be rejected.

Abstracts should not be sent by email or fax as they will not be processed by the Secretariat nor forwarded to the Scientific Committee for review. Only in case of genuine difficulties, please contact the Technical Secretariat at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Processing
The submitting author will receive an automatic confirmation that the abstract and other relevant information have been uploaded and the procedure finalized. In all correspondence with the organizers, please quote the assigned number.

Acceptance as speaker in a given MS will be communicated to the author after the decision has been made by the respective chairpersons, not later than April 30, 2011.

Acceptance of the poster contribution will be notified to the presenting authors by April 30, 2011. Final scheduling of the poster presentation will be communicated to the submitting author after payment of the registration fee (deadline: June 15, 2011).

The accepted contributions will be printed in the Book of Abstracts and will also be made available online in a special issue of Acta Crystallographica Section A, published at the end of the year 2011.

SOLUTION IF YOU RECEIVE A MESSAGE OF ERROR IN SUBMISSION